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The Executive Assistant provides a high level of confidential executive support to the Principal and Glendon Executive Committee with the overall organizational goals and mandate of Glendon College. This position provides administrative, operational, and logistical assistance to the Office of the Principal to facilitate and further the Principal's work, agenda, and objectives in a broad range of academic and administrative areas. Provides specialized, professional, and confidential executive support in French and English to the Principal and the Glendon Executive Committee and assumes overall responsibility for the day-to-day operations of the Principal's office. Ensures effective communication and liaison is maintained with the Faculty and on behalf of the Office of the Principal with various internal and external constituents. Develops practices and administrative protocols, monitors and evaluates their effectiveness related to the delivery of professional services.
Completion of a post-secondary education (preferably in Business), or equivalent combination of education and experience.
Minimum of 5 years' related experience providing a full range of executive support to a senior leader or administrator in a complex institutional environment handling highly sensitive issues in a proficient and professional manner. Previous exposure to decision-making processes, policy development and project management, preferably in a university environment. Experience with setting strategic objectives and alignment to overarching institutional goals. Experience in an advisory capacity requiring political astuteness and demonstrated competency in working effectively with a broad range of constituencies and their influence. Keen sense of judgement and agility in sound decision-making.
Well-developed analytical, interpretive, and evaluative skills in aid of administrative decision-making. Demonstrated competence in working effectively with a broad range of contacts. Excellent oral, comprehension and written communication skills in both French and English required. Ability to produce clear and concise documentation and reports. Excellent proof-reading skills. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity, and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as within a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long-term deadlines. Ability to maintain confidentiality. Experience and proficiency with relevant computer applications including Microsoft Office. Experience and proficiency with database research (Statistics Canada, etc.). Ability to adapt to change and learn new applications. Understanding of and belief in the mission of higher education, research and scholarship.
Office environment. High pressure of volume with numerous and competing time demands. Handling of time-sensitive, confidential material. This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Please note: This position requires Bilingualism in English and French.
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York implemented a revised CPM Compensation Framework in 2019. The Framework is a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
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