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Events & Communications Assistant


Posting Summary

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Reporting directly to the Manager, Marketing & Communications, the Events & Communications Assistant role provides support to the Events Coordinator role and the wider Communications & Marketing team in delivering successful in-person and virtual event experiences. The role assists with the coordination and implementation of external and internal events, site visits and ceremonies, across the Lassonde School of Engineering, by ensuring information and materials are prepared accurately and on time to facilitate the effective implementation of events and activities. The role supports the vision, purpose, values and strategic direction of the Lassonde School of Engineering and York University, and contributes to a positive, supportive student-focused team environment of high performance, respect, trust, collaboration, and continuous improvement, and embraces diversity and fosters inclusion.

College Diploma in Communications, Event Management, Marketing, Digital Communications, Public Relations, or Hospitality, or an equivalent of 2 years of recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.

Two (2) years professional experience in the Communication field including writing and producing communications pieces such as emails, invitations, and event programs, along with Event Coordination experience, including developing work-back schedules and critical paths. Experience working on large-scale events in a university environment is considered an asset.


Ability to write, edit and proofread at an advanced level in the English language.
Ability to write and edit a broad range of communications.
Impeccable accuracy in grammar, spelling, and content verification.
Excellent oral communication skills.
Tact, courtesy, and discretion.
Ability to work effectively under pressure with a high volume of work.
Ability to handle a variety of assignments.
Ability to work effectively in a team-based environment.
Ability to work independently and exercise good judgment.
Strong organizational skills with project management skills to coordinate and plan work.
Superior customer service skills.
Advanced word processing (MS Word). Intermediate presentation software (MS PowerPoint).

Additional Notes:
This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. 

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In order to be considered as an internal applicant, York University employees in the YUSA-1 bargaining unit must apply for jobs through the Employee Career Portal - YU Hire.


If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to apply for jobs, you MUST log into YU Hire to access the York University Employee Career Portal.


As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. this is referred to as the 'Posted Date' on the job the posting. This applies to YUSA-1 internal and YUSA-1 Concurrent postings. Please refer to the 'Posting Intent' on the job posting.


If not filled by an employee in the YUSA-1 bargaining unit, employees in the YUSA-2 bargaining unit who have applied within the first 5 days from the 'Posted Date' will be given preference.

The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.