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Purpose:
Reporting to the Operations Manager, the Administrative Assistant is responsible for providing administrative and clerical support to the undergraduate program faculty members, administrative support to committees, and provides support to students. This position provides support to the various programs, as required, within the Department. The position administers the academic processes of contract faculty (CUPE Unit 1, 2 or CUPE-E) hiring and the Academic Resource Management System and provides support for academic procedures for Undergraduate Degree Programs and administers the workflow for the programs' activities, including the budget.The role supports the vision, mission, values and strategic direction of Glendon College and York University, and contributes to a positive, supportive, and client-focused team environment of high performance, respect, trust, collaboration, and continuous improvement and embraces diversity and fosters inclusion.
Education:
Community College Diploma in a related field such as Office Administration, Business Administration or a related field or an equivalent of 2 years recent experience (defined as within the last three years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Two (2) years of demonstrated experience in office administration in an academic School/Department, experience supporting academic processes is required. Some bookkeeping knowledge to assist with budgeting and accounting functions is required.
Skills:
Able to exercise responsiveness, tact, diplomacy, and discretion when dealing with others.
Able to deal courteously and effectively with a diverse population of students, faculty, and staff.
Demonstrated excellent student-focused service delivery and customer service capabilities
Able to maintain confidentiality.
Effective oral and written communication in French and English to obtain and relay information accurately.
Able to be flexible, adaptable, and receptive to change.
Able to exercise good judgment and initiative, with proven professionalism and results-orientation.
Able to work effectively and accurately under pressure of high volume and frequent interruptions.
Abley to multi-task and maintain strong attention to detail.
Excellent organizational skills including ability to set priorities.
Able to proactively pursue completion of tasks to meet deadlines.
Able to work independently, effectively and collaboratively in a team and with other departments within the Faculty and across the University.
Able to type/keyboard at 40-45 wpm, accuracy is essential.Technical
Knowledge of an on-line computerized records system (e.g., SIS), .
Knowledge of Course Equipment Order (CEO) system.
Experience with MS 365, including intermediate word processing (MS Word), spreadsheet (MS Excel) and email skills (Outlook).
Experience with updating websites, using Contribute and/or WordPress is an asset.Other
Demonstrated record of good attendance, punctuality, and reliability.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
PLEASE NOTE: This position requires bilingualism in English and French.
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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.