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Purpose:
The Institute Coordinator role is responsible for providing administrative support to the Director as well as coordinating programs and initiatives, and the administration of financial reports. The role coordinates the Institute's activities, speakers series, and research and training events, and supports ORU members and the Institute's governance structure.
Education:
University degree in Environmental Studies, Urban Studies, Urban Planning, Geography or related fields of study, or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
2 years of related work experience in an academic or related research focused unit, research organization or NGO environment providing financial and administrative support including event coordination and outreach and liaising with funding agencies.
Skills:
- Effective communication skills, ability to produce clear and concise documentation and reports. Acting with tact and diplomacy.
- Financial administration skills for assisting with preparing budgets, monitoring, and reconciliation of financial transactions.
- Project coordination skills to coordinate the Institute's operations, multiple research projects, and events.
- Proven ability to work successfully with a wide range of stakeholders including researchers, students, staff, community groups, and private / public-sector organizations.
- Ability to work effectively under pressure to meet deadlines.
- Strong organizational and time management skills.
- Self-motivated, with the ability to work independently and effectively as a member of a team.
- Ability to maintain confidentiality.
- Knowledge of equity, diversity, and inclusion.
- Intermediate skills in MS-Office (Word, Excel PowerPoint) and Web editing applications, Zoom, WordPress, and graphic design skills for creating posters and reports.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview. Hours of work: 25 hours per week, actual schedule TBD. Summer: Same. Requests to work overtime may occur periodically throughout the year. Peak Periods: September to November. March to April. Vacation restriction: Depending on operational requirements.
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If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.