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Purpose:
Reporting to the Dean of the Schulich School of Business, the Executive Officer (EO) is the chief non-academic administrator for the School and provides strategic direction and operational oversight of non-academic services. Key areas of focus include financial planning and budget management, human resources leadership, academic resource planning, strategic enrolment management, policy development, communications, facilities and infrastructure management, information technology oversight, and special projects.The EO plays a central role in strategic planning and operationalization, working closely with the Dean, Associate Deans, Chairs/Directors, and senior academic and administrative leaders to support the achievement of Schulich's vision, mission and strategic priorities. The role advises the Dean on policy and procedural matters, guides continuous improvement and change management initiatives, and champions a student- and client-centered culture of engagement, equity, diversity, inclusion, and high performance.The role represents the School on institutional committees and connects with senior administrators across the University. The EO is accountable to the Senior Executive Officer in the Provost & Vice-President Academic Office for compliance with Divisional administration matters including Human Resources, Finance, Information Technology, and Facilities.
Education:
Bachelor's degree in relevant discipline with specialization in Finance, Management, HR or IT.
Experience:
7 years of related experience in a University, post-secondary environment, including project management experience, an extensive knowledge of the academic environment and faculty culture, an understanding of application of the strategic planning, policy development, approval and implementation processes, and experience managing large and complex financial, human, and physical resources, including analysis, modelling and reporting.
5 years senior management experience in a unionized environment.
Experience developing and supporting collaborative partnerships across internal and external partners.
Experience in managing a centrally accessed service supporting numerous, complex service recipients.
Skills:
Knowledge
Broad understanding of the goals, objectives, and mission of a university, including academic and administrative governance structures.
Sound knowledge of academic and administrative decision-making processes within a post-secondary environment.
Thorough understanding of the priorities, challenges, and emerging trends affecting the post-secondary education sector.
Awareness of the economic environment in which universities operate and its impact on institutional planning and resource allocation.
Understanding of government policies, enrolment trends, funding models, and budget pressures influencing higher education.
Knowledge of IT strategic planning, IT operational services, and data management and the legal requirements and regulations thereof.
Knowledge of best practices in registrarial services, career services, experiential education, and online learning.
Knowledge of space planning and facility management.
Knowledge of risk management best practices.
Knowledge of recruitment best practices.
Knowledge of Health and Safety legislation and employment standards.
Ability to assess complex issues and make informed recommendations regarding strategic and resource allocation decisions.
Demonstrated knowledge and application of partnership and stakeholder engagement. principles within an academic setting.
Understanding of international recruitment strategies and global student mobility trends.
Ability to navigate and respond effectively to the complexities of international recruitment within a dynamic global environment.
Knowledge and experience in business process improvement, continuous improvement, and quality management.Skills
Demonstrated ability to develop, monitor, modify and measure the effectiveness of a strategic plan and its priorities.
Effective business acumen and entrepreneurship.
Effective analytical and problem-solving skills, including the ability to identify, analyse and propose solutions for existing issues as well as an ability to anticipate challenges and potential opportunities.
Effective communication and interpersonal skills and high comfort level with leading discussions, negotiations, planning sessions and presentations at the senior level.
Effective risk management skills, with the ability to weigh various outcomes against possible risks and mitigate.
Effective negotiation skills, oral and written communications skills, interpersonal skills, analytical skills, and presentation skills.
Advanced knowledge of accounting, financial planning, and auditing and the legal requirements and regulations thereof.
Advanced numerical modelling and analytical, research, interpretative and evaluative skills.
Working knowledge of human resources, labour relations, labour law, learning & development, employee engagement, culture development.
Ability to develop networks and relationships, and to consult others and build collaborative relationships and support with a wide range of contacts. Ability to work effectively with a variety of constituent groups and staff at all levels.
Process improvement, change management principles and project management skills.
Ability to effectively manage multiple projects and a high volume of work with competing priorities within constrained timeframes.
Effective leadership skills and ability to function effectively within an evolving, high volume and high-profile environment.
Additional Notes:
Works within a typical office environment. Please note: This position requires the candidate to produce a verification of degree(s), credential(s) or equivalencies from accredited institutions and/or international equivalents at the time of interview.
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*Compensation:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.