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Executive Assistant


Posting Summary

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Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business. Located in Toronto, Canada, the School's multimillion-dollar, award-winning complex is on York University's main campus. Schulich's downtown Miles S. Nadal Management Centre is situated in the heart of the city's financial district. The Office of the Dean and the Office of Executive Officer, Schulich School of Business, builds long-term and highly engaged relationships with stakeholders including alumni, corporations, foundations, students, and faculty that advance the school's strategic priorities. Providing efficient, professional and confidential executive support to the Office of the Dean and Office of the Executive Officer, the Executive Assistant will work closely with both the Dean and Executive Officer. Working in a world-class business school environment, the Executive Assistant is required to maintain a level of professional decorum aligned with Schulich's culture of excellence. The Executive Assistant provides efficient, professional and confidential executive support, typically reporting into a Dean's or Assistant VP's office. Duties are broad, varied and often of a confidential nature. Daily activities involve interaction with students, staff, faculty and high-level internal and external contacts and exposure to sensitive information requiring considerable use of initiative, tact, diplomacy, discretion, and excellent judgement. The Executive Assistant assesses the importance and urgency of issues or problems that arise, addresses issues, or alerts relevant leadership of potential problems or conflicts. The Executive Assistant maintains a commitment to supporting sustainability, equity, diversity and inclusion at York University.

Post-secondary diploma in a relevant field.

Minimum four (4) years of related experience providing executive support.

Knowledge of general office procedures and practices.
Working knowledge of managing in a unionized environment and applying a collective agreement.

Proficient with Microsoft Office applications, including Word, Excel, Power Point, and Outlook.
Good planning and organizational skills with ability to prioritize workload and meet timelines.
Good problem identification and conflict resolution skills.
Good written and oral communication skills.
Skilled in proofreading, editing, and maintaining attention to detail.
Ability to provide excellent service to the community and deal courteously and effectively with people at all levels.
Demonstrated tact and diplomacy in responding to emotional or demanding individuals.

Additional Notes:
Please Note: This position requires the candidate to produce a verification of degree(s), credential(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.

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York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.


The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.

York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.

We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.

York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.

PLEASE NOTE: Applications must be received by 11:55 pm EST on the posted deadline date, if applicable.