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Purpose:
Advancement at York leads and inspires meaningful engagement and philanthropic support from alumni and friends to advance the University's mission. We are also deeply committed to building the reputation of York University as a leading, progressive, research-intensive University uniquely positioned for the betterment of society in the 21st century.
Our division is comprised of four departments:
Alumni Engagement provides programs, services, and engagement to over 370,000 York alumni worldwide.
Development leads efforts to promote and secure philanthropic support from alumni, donors, friends, corporations, and foundations.
Advancement Communications & Marketing works to promote and communicate alumni and donor messages along with direct marketing services for alumni and donor engagement
Advancement Services & Operations is the administrative and technology support unit for all Advancement activities.
Our mission is to inspire and cultivate meaningful engagement and philanthropic support within our diverse communities to advance York University's excellence in education, research, and community service. We accomplish our mission through our values of accountability, collaboration and entrepreneurship.
Advancement Events is a team within the Alumni Engagement Department. Under the direction of the Associate Director, Convocation & Advancement Events, the Senior Planner leads the development, coordination and implementation of all ceremonies and Development events both on and off York's campuses. Ceremonies and Development events include but are not limited to convocation, installations of Presidents and Chancellors, building openings, building naming, ground breakings, and donor stewardship experiences such as tours and special visits. The Senior Planner provides event planning support and expertise within the Division and Advancement Events team on a project and case by case basis. This position engages the growing communities of staff, students, faculty, donors, and alumni to foster and facilitate engagement and support, financially and otherwise, for the University.
Education:
An undergraduate degree in Theatre, Business. Communications, Humanities, Marketing, Social Sciences or Visual Art or an equivalent of 4 years recent experience (defined as within the last five years) working at York University and performing the same or similar tasks. This education equivalency is in addition to the experiential requirements outlined below.
Experience:
Four (4) years' experience in the planning and implementation of large-scale events (1000+ attendees) are essential, including:
2 years in a lead role executing convocation
2 years stage and production management
Coordinating the work of others, including staff and volunteers
Skills:
Demonstrated skills including:
Strong oral and written communication skills.
Excellent organization and project management abilities to coordinate, plan and schedule multiple complex projects and budgets at the same time.
Superior attention to details.
Budgeting skills.
Initiative and creativity.
Strong event coordination skills.
Tact, discretion and courtesy essential, even in times of challenging and conflicting demands.
Working effectively under pressure of high volume and meeting daily deadlines.
Exercising good judgment.
Balancing the competing demands of day-to-day work and frequent interruptions.
Technical skills including:
Intermediate Word processing (MS Word).
Intermediate Spreadsheets (MS Excel).
Intermediate Presentation software (MS PowerPoint).
Basic / Introductory Databases (MS Access).
Knowledge of event-management software.
Additional Notes:
Please note: This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
Access Full Position Posting
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.