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Purpose:
Markham Campus (MC) embeds York University in the heart of one of the most diverse and dynamic urban communities in Canada. Reflecting the local economy, academic programming and research focus on technology, innovation, and entrepreneurship, the campus is positioned as a hub for collaboration between students, industry, and community partners.
Reporting to the Project & Implementation Manager, the Events & Operations Coordinator is responsible for coordinating internally and externally facing events and supporting the day-to-day operational activities of Markham Campus. The role ensures the successful planning and delivery of campus events while contributing to operational readiness, space coordination, health and safety compliance, access management, and service coordination to support a safe, efficient, and professional campus environment.
Education:
College Diploma in hospitality, event management, business administration or a related field, or an equivalent combination of education and experience. Equivalent education may include a minimum of two years' recent experience (within the last three years) at York University performing similar responsibilities in event coordination, campus operations, or related functions. This equivalency is in addition to the experiential requirements outlined below.
Experience:
Three (3) years of experience coordinating events and/or campus operations. Experience coordinating logistics, service providers, space utilization, access requirements, and health and safety-related activities is required.
Skills:
Effective communication skills, including the ability to obtain, interpret, and provide information in a clear and concise manner to a variety of audiences.
Effective interpersonal skills, including the ability to develop and maintain effective working relationships with academic and administrative units, external organizations, service providers, and visitors.
Effective customer service skills, including the ability to respond to enquiries and provide information in a professional, timely, and courteous manner.
Effective organizational and time management skills, including the ability to coordinate multiple activities, manage competing priorities, and meet deadlines while maintaining a high level of accuracy and attention to detail.
Effective coordination skills, including the ability to organize and manage multiple operational and event-related activities, service providers, resources, and timelines simultaneously.
Effective problem-solving skills, including the ability to identify issues, assess options, and recommend appropriate solutions.
Effective budgeting and financial tracking skills.
Ability to exercise sound judgment, initiative, discretion, and tact when dealing with confidential, sensitive, or complex matters.
Ability to work effectively both independently and as part of a team in a fast-paced environment.
Ability to adapt to changing priorities, evolving procedures, and operational requirements, and to contribute to the refinement of processes and practices.
Technical:
Intermediate MS Office (Word, Excel, Access)
Ability to use scheduling, booking, access management, and other operational systems (e.g., 25Live, Skedda) or similar platforms.
Ability to learn and apply new systems and applications
Knowledge:
Knowledge of policies, procedures, and operational requirements related to event planning, facility use, external visitors, and health and safety requirements.
Additional Notes:
Please note: This position requires the successful candidate maintain a valid Driver's License and a produce a satisfactory Driver's Abstract. The successful candidate would have to provide proof of a valid Driver's License and a satisfactory Driver's Abstract upon being hired.
Access Full Position Posting
If you are a current York University employee in the YUSA-1 bargaining unit and/or are using your job posting rights under the collective agreement to view and apply for jobs, you must apply through the Employee Career Portal - YU Hire to be considered an internal applicant.
As per Article 12.02(f) of the YUSA-1 Collective Agreement, to be considered an internal applicant, employees in the YUSA-1 bargaining unit must submit the application 5 working days following the first day of posting. This is referred to as the 'Posted Date' on the job posting. Please refer to the 'Posting Intent' on the job posting.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
York University employees must apply to jobs through the Employee Career Portal - YU Hire. If you are a current York University employee and/or are using your rights under a collective agreement to view and/or apply to jobs, you MUST log into YU Hire to access the York University Employee Career Portal.
PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.