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Purpose:
Building on the rich legacy of the English Language Institute (ELI), the School of Continuing Studies (SCS) has quickly earned a reputation as one of North America's leading, largest, and most innovative providers of continuing professional education by re-imagining lifelong learning in partnership with employers and learners. The School is a large and complex revenue- generating education enterprise designed to provide English language instruction, continuing education, and workforce development in the GTA, nationally and internationally. The School serves the diverse needs of non-traditional learners looking for pathways into and beyond degree studies. The Executive Officer (EO) role is the chief non-academic administrator for the School. Reporting to the Assistant Vice-President Continuing Studies (AVP), the role is responsible for providing strategic direction and operational oversight of administrative services within the School. Key areas of focus include financial management, planning and budgeting, human resources activities, academic resource planning, strategic planning, policy development, facilities management and special projects. The role collaborates with the management team to identify, research, and develop strategies to meet present and future needs of the School while aligning with York University's strategic direction and objectives. In addition, the role represents the School at institution committees and liaises with senior administrators on behalf of the Office of the AVP. The role is accountable to the Senior Executive Officer in the Provost & Vice-President Academic Office for compliance with Divisional administration matters focused on Human Resources, Finance, Information Technology, and Facilities. The role is committed to upholding York University's core values â?? Autonomy, Collaboration, Reliability, and Diversity - and modeling behaviours that further supports sustainability, decolonization, equity, diversity, and inclusion.
Education:
Bachelor's degree in a relevant discipline, such as Finance, Business Administration/Commerce, Human Resource or Information Technology.
Experience:
7 years related experience.
5 years of management experience.
Senior managerial and project management experience in a University or post- secondary environment.
Experience in managing a centrally accessed service supporting numerous, complex service recipients.
Experience in strategic planning, policy development, and implementation.
Experience in the development and management of complex budgets and financial plans.
Experience in managing financial, human, and physical resources, including analysis, modelling, financial and management reporting, and organizational design.
Experience leading a team in an environment of change and managing employees in a unionized environment.
Skills:
Knowledge
Understand the goals and objectives of a University
Knowledge of the academic environment.
Knowledge of academic and administrative decision-making processes.
Understanding of application of the strategic planning, policy development, approval and implementation processes.
Understanding and awareness of post-secondary continuing education sector priorities and pressures, the economic landscape in which both the School and University operates, and an understanding of labour, market, and political trends to make effective decisions and/or recommendations on resource allocation.
Knowledge in business process improvement, continuous improvement, and quality management.
Knowledge of accounting, financial planning, and auditing and related legal requirements and regulations thereof.
Knowledge of Information Technology strategic planning, operations services, and data management.
Knowledge of best practices in registrarial services, career services, experiential education, and online learning related to non-traditional learners.
Knowledge of space planning and facility management.
Knowledge of risk management best practices.
Knowledge of human resources, labour relations, labour law, learning & development, employee engagement, culture development, Health & Safety legislation. Skills
Effective business acumen and entrepreneurship including ability to develop, monitor, modify and measure the effectiveness of a strategic plan and its priorities.
Effective and highly collaborative interpersonal skills, including high comfort level with leading discussions, negotiations, planning sessions and presentations at the board level.
Effective and highly collaborative interpersonal skills, including high comfort level with leading discussions, negotiations, planning sessions and presentations at the senior level.
Effective skills in leadership, coaching, talent management, problem-solving, and creating a high-performance environment.
Able to effectively build relationships, negotiate and influence, and manage change in a complex environment.
Effective analytical and problem-solving skills, including the ability to identify, analyze and propose solutions for existing issues. Able to anticipate challenges and potential opportunities.
Effective risk management skills, with the ability to weigh various outcomes against possible risks and mitigate.
Effective numerical modelling and analytical, research, interpretative and valuative skills.
Ability to effectively manage multiple projects and a high volume of work with competing priorities within constrained timeframes.
Proficient with Microsoft Office applications, including the ability to produce reports
Additional Notes:
Note: Position requires verification of degree(s)/credential(s).
- Normal office work environment.
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*Compensation:
York's CPM Compensation Framework has a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Performance Based Recognition Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a lump sum Performance Based Recognition Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), Indigenous Peoples and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
York University offers accommodation for applicants with disabilities in its recruitment processes. If you are contacted by York University regarding a job opportunity or testing, please advise if you require accommodation.
We are committed to enhancing our environmentally and socially responsible practices for the benefit of all members of the York community. Our long term perspective recognizes our responsibility to be innovators and to continually work as a community to reduce our ecological impact.
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PLEASE NOTE: This job posting is for an existing vacancy. Applications must be received by 11:55 pm EST on the posted deadline date, if applicable. Posting deadlines can be updated, or modified, at any time based on hiring needs. Please refer to the York U Career Portal when confirming posting deadlines.